UK-based · Fully managed · Live in under a week

AI that doesn't just chat — it books, confirms & follows up.

Agentic AI for small businesses & short-term rental hosts.

Set it up once — our agents take bookings, run WhatsApp self check-in for your guests, answer the phone and chase the follow-ups across your website, phone and tools. Working remotely with clients in the UK, US, Ireland, Canada & Australia.

No setup commitment · Honest advice, even if it's not for you

Pivot Bureau agentic AI hub connecting a calendar, phone, WhatsApp and website to take bookings, send confirmations and follow up automatically
Door code sentWhatsApp check-in · 3:04am
Call answeredAI phone agent · 24/7
Works where your customers already are WhatsApp Airbnb Booking.com Vrbo ChatGPT Gemini Google
24/7
enquiries arrive — and you can't answer them all in time

Missed calls, slow replies and overnight messages all turn into lost bookings. An AI agent catches every one — at a fraction of the cost of hiring more staff.

Why Pivot Bureau

Not a tool you configure. A team that ships it for you.

Done for you, not DIY

We build, train and run the agents. You never touch a dashboard or write a prompt — it just works from day one.

Proven before you pay

Every service has a live demo you can try right now. No slideware, no promises — you see it work first, then decide.

Straight answers

If AI won't move the needle for your business, we'll tell you. Honest advice, even when it costs us the sale.

What we build

Agentic assistants that act — not just chat.

Focused AI agents that take real actions in your tools and earn back their cost in weeks, not months.

★ Flagship · Available now

WhatsApp Self Check-in

For Airbnb & short-term rental hosts. Guests confirm house rules, upload ID and accept consent over WhatsApp — then the door code, WiFi and directions send automatically. Multilingual: English, French or Spanish. Works with Airbnb, Booking.com & Vrbo. From £39/property/mo.

See how check-in works →
Available now

AI Chat Receptionist

Lives on your website. Answers questions about your services, takes and amends bookings or orders 24/7, and emails you the details. See it on our restaurant, takeaway and beauty-salon web-design demos.

See the demos →
🎙️ New

AI Voice Receptionist

The same agent, now out loud. It answers questions, quotes your prices and takes a caller's details in real time — try it live on the page.

Talk to the demo →
Early access

WhatsApp Auto-Quote

For plumbers, electricians & gas engineers. Your WhatsApp answers enquiries, asks for photos, estimates on your own prices and offers your slots — while you're on the tools.

See Auto-Quote →
Available now

AI Phone Receptionist

A real phone number that picks up every call, talks naturally with the customer, and books appointments straight into your calendar. Keep your existing number via call forwarding.

Hear the phone agent →
Available now

AI-Powered SEO (GEO / AEO)

Get cited by ChatGPT, Gemini, Perplexity and Google AI Overviews. An agentic audit of your site in ~5 minutes, plus a done-for-you fix service — meta tags, schema, page speed and rank-blockers, sorted in 7 days.

Get your free AI SEO audit →
Available now

Website + AI, in one go

We build the site and the agent that runs it together, from day one. By Friday your homepage takes enquiries, books them in and emails you the details — no "bolt a chatbot on later" mess. £699 to set up.

See web design →
WhatsApp self check-in by Pivot Bureau — a guest verifies ID and house rules, then automatically receives their door code, WiFi and directions
★ Flagship · For Airbnb & STR hosts

Guests let themselves in. You don't lift a finger.

A complete self check-in system over WhatsApp. When a booking lands, your guest confirms house rules, uploads ID and accepts consent — then their door code, WiFi and directions arrive automatically. No more late-night messages.

  • Guests check in in their own language — English, French & Spanish (more on request)
  • ID photos encrypted at rest and auto-deleted 7 days after check-out
  • Add a property in under 90 seconds · works with Airbnb, Booking.com & Vrbo
£39 / property / month · £80 setup · first month free
🎙️ New · AI Voice Receptionist

Now it answers out loud.

The same agentic assistant that handles your website chat, now as a live voice agent. It answers questions, quotes your prices and takes a caller's details in real time — and you can try it yourself right now on the page.

How it works

From first chat to live assistant in under a week.

A simple three-step process — no jargon, no surprises.

Tell us about your business

A free 30-minute call. You explain how you take bookings today and what frustrates you about it.

We build & test

We build your AI assistant, set up the bookings system and test it thoroughly before you ever see it.

You approve, we launch

You play with it, ask for tweaks, and once you're happy we plug it into your website or phone line. Live in days, not months.

Pricing

Transparent pricing, tailored to your size.

AI receptionist plans with a flat £200 one-off setup and your first month free. Cancel anytime.

Starter
£79/mo
+ £200 one-off setup · first month free
  • AI chat receptionist on your site
  • Bookings & enquiries 24/7
  • Email notifications
See details
Growth
£99/mo
+ £200 one-off setup · first month free
  • Everything in Starter
  • Calendar & CRM integrations
  • Automated reminders (cuts no-shows 40–60%)
See details
Pro
£149/mo
+ £200 one-off setup · first month free
  • Everything in Growth
  • Custom workflows & tool wiring
  • Priority support
See details

AI Phone Receptionist is a separate plan from £129/mo (usage-metered) · WhatsApp Self Check-in from £39/property/mo · SEO is pay-as-you-go. See all pricing →

Industries

Built for your industry.

We tailor each assistant to your bookings, your hours and your tone of voice.

Airbnb & Rentals

Live

Restaurants & Cafes

Live

Dental Practices

Live

GP & Clinics

Live

Salons & Barbers

Live

Veterinary

Live

Tradespeople

Auto-Quote

Your business?

Custom build
🤖 PivotScan™ · our AI audit engine

Two free checks: Google rankings & AI answers

See what's hurting your Google rankings and whether ChatGPT, Gemini & Perplexity recommend your business — personalised reports with ready-to-paste fixes, in about 5 minutes. No sales. No pressure.

✓ 100% free · ✓ No credit card · ✓ Report in ~5 min
Definitions

What is agentic AI? The core terms, in plain English.

The ideas behind what we build — defined simply, for UK small businesses and hosts.

Agentic AI
AI that doesn't just answer questions but takes actions on your behalf — booking appointments, sending quotes, capturing leads — following the rules you set. It is the kind we build, and the difference between a chatbot that talks and one that gets things done.
AI receptionist
An always-on assistant on your website that answers customer questions, takes bookings and orders, and emails you the details 24/7 — trained on your own business information so it responds like a knowledgeable member of staff.
WhatsApp self check-in
An automated guest arrival process over WhatsApp: the guest gets a secure link, reads the house rules, verifies their ID, and is sent the door code and directions automatically — no app to download and no host waiting up.
AI search visibility (GEO)
Making sure AI assistants like ChatGPT, Gemini and Google's AI Overviews actually mention and recommend your business when customers ask them for suggestions. Also called Generative Engine Optimisation — the AI-era companion to traditional SEO.
WhatsApp auto-quote
An AI assistant that answers WhatsApp enquiries, prices jobs on your own rates, sends the customer an instant estimate and books the work in — built for tradesmen and service businesses who can't stop to quote mid-job.
FAQ

Common questions.

Real questions from real small business owners.

What is WhatsApp Self Check-in for Airbnb hosts?

When a booking lands on your calendar, your guest gets a WhatsApp message linking to a per-property check-in page where they confirm the house rules, upload ID and accept consent. Only after the form is complete does the guest automatically receive the door code, WiFi and directions — with gentle reminders if they stall. It works for hosts on Airbnb, Booking.com and Vrbo, costs £39 per property per month (£80 setup, first month free), and ID photos are encrypted and auto-deleted 7 days after check-out.

Will it sound robotic?

No. Modern AI sounds natural, friendly and matches your business tone. We write the assistant's personality with you — many customers don't realise they're chatting with an AI at all.

What does it cost?

Setup is a flat £200 one-off across all three receptionist tiers. The monthly fee is £79, £99 or £149 depending on tier — and your first month is free, so billing only starts 30 days after deployment. Cancel anytime. That's far less than even a part-time receptionist, and most clients break even within the first month from recovered bookings.

How much is the AI phone receptionist?

It's a separate plan from the website chat, because live calls carry a real per-minute cost. Three tiers: Basic £129/mo (500 call-minutes included), Pro £249/mo (1,400 minutes) and Enterprise £449/mo (3,600 minutes, with live database/CRM lookup). Extra minutes are billed per-minute and you can set a hard monthly cap. See the phone plans →

Do I need to change my phone number or website?

No. The chat assistant adds onto your existing website. The phone assistant uses call forwarding, so your number stays the same.

How long does setup take?

Most assistants are built and ready to test within 3–7 days. Going fully live usually happens within two weeks of our first call.

Is my customer data safe?

Yes. All data lives in your own Google account or your own database — we never store customer information on our side. The assistant only uses it to complete the booking.

Ready to stop losing bookings?

Book a free 30-minute call. We'll tell you honestly whether agentic AI is right for you — even if it isn't.

Book a free 30-min call